If you are a Microsoft Outlook user, like many of my clients, your Outlook mail file (.pst file) get extremely large if you do not clear out your email folders on a regular basis. Many clients I know like to keep their emails for years so they have records, but Outlook begins to run slow and have many error as these files grow.
If you plan to keep old emails what I would recommend is backing up your emails files every few months and then cleaning the files out within Outlook, so you have a record if needed but Outlook continues to run smoothly (or as smooth as possible).
There is an add-on from Microsoft for Outlook, click here for download information, that can make backing up your mail files a breeze.
After you download and install you simply:
1. Open Outlook
2. Select the “File” menu
3. Click “Backup”
4. Select the Folders you want to back up, the location to save them (preferably an external drive), and click “ok“.
5. Once the process has finished verify you have the back up files where you selected to back them up to, then delete the files in Outlook that are not needed.
6. Right click on “Deleted items” in Outlook and “Empty Deleted Items” to permanently delete these messages and free up space and hopefully eradicate some Outlook errors.
Hopefully that helps you clean up some errors and reduce your overall mailbox (.pst file) size._________________________________________________________________________________
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