Sharing an Outlook File Between Multiple Workstations

While helping clients here in Durango, Colorado I often find businesses which would like to share their Microsoft Outlook file (.pst file) with other employees either to create redundancy or share all communications with other employees .

For example, I have a law firm client and the lawyer wants his secretary to know all incoming/outgoing emails so that she is always briefed about client conversations.

The lastest, and best performing software I have found which allows the sharing of your Outlook file for multiple users is WinPST Share Outlook.

WinPST Share Outlook allows your organization to share Microsoft Outlook Calendars, Mails, Contacts, Tasks, Journals and Notes amongst its staff without Microsoft Exchange Server. In addition to sharing users’ personal folders with other members of staff, it is possible, using WinPST Share Outlook, to define public shared folders, for example, shared contacts and holiday calendars, which may be made available to any members of staff.

One of the great features about WinPST Administrator allows you to strictly define which data a particular user has access to through flexible access control lists.  So you can share the information you want to, but keep other areas private.

*To read more about WinPST or to purchase, visit their website by clicking here.

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The Computer Solution llc
Computer Repair Durango CO - PC Repair Durango CO - Mac Repair Durango CO - Tech Support - Virus Removal - Ransomware removal - Windows 7 - Windows 8 - Windows 10 - Mac OS X

Hallmark Virus

Ok… so I have been getting asked about the “Hallmark” Virus and there are always warning emails going around this time of year warning of this virus.

Yes, for the last few years there has been a virus spread by email, usually the subject is : Hallmark Postcard, or Postcard from Hallmark. There is a good chance this could be going around again with the Holidays upon us.

If you do get this email make sure to not open any attachments! If it is a legitimate electronic Christmas card it will have a link going to a website, not an attachment.

Many of these viruses come in an attachment with the file ending in “.exe”, which is an executable file. Never open an executable file that is attached to an email!

I hope that this message helps you all and prevents some infections this Christmas season!

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The Computer Solution llc
Computer Repair Durango CO - PC Repair Durango CO - Mac Repair Durango CO - Tech Support - Virus Removal - Ransomware removal - Windows 7 - Windows 8 - Windows 10 - Mac OS X

My Outlook email file is too large, how do I set up auto-archiving?

The way that Outlook stores your emails/contacts/calendar/etc. is all in one encapsulating file (.pst file), and as this file grows in size you will realize performance issues with Outlook.  If you notice underneath your “Personal Folders” you will see “Archive Folders”, this is where your emails are moved to limit the size of your mail file.  What I would recommend is setting up “auto-archiving” of your emails to limit the size of your email file and ultimately speed up Outlook.

To set up “Auto-archiving” follow the steps below (Outlook 2007):

1. Open Outlook and click on “Tools” then “Options”

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2. Click on the “Other” tab

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3. From here you select multiple options in regards to how often you want to auto-archive, the time length before emails should be archived, etc.

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4. Click “Ok” and you are all set!  Your email file should limit it’s size now and hopefully improve some performance in Outlook.

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The Computer Solution llc
Computer Repair Durango CO - PC Repair Durango CO - Mac Repair Durango CO - Tech Support - Virus Removal - Ransomware removal - Windows 7 - Windows 8 - Windows 10 - Mac OS X