Office Software

As the release date of Microsoft Office 2010 looms near I want to highlight alternative options for you to consider before purchasing this software.

I am firm believe in open source, free software… and if you haven’t tried Open Office, you might be pleasantly surprised with this free Microsoft Office imitation.  As Microsoft Office continues to change the extensions on their file formats (with Office 2007 added an “x” on the extension so you can’t open it with older versions of office like 2003) to force you to buy their latest software.  If you want to do a little research I would recommend Open Office (http://www.openoffice.org/).

Open Office includes:

Writer (similar to Microsoft Word)

Calc (similar to Microsoft Excel)

Impress (similar to Microsoft PowerPoint)

Base (similar to Microsoft Access)

Draw (similar to Microsoft Visio)

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The Computer Solution llc
Computer Repair Durango CO - PC Repair Durango CO - Mac Repair Durango CO - Tech Support - Virus Removal - Ransomware removal - Windows 7 - Windows 8 - Windows 10 - Mac OS X

Connecting Your Windows 7 PC With An External Monitor

So it could be for a presentation, could be you want to watch Hulu from your computer on your tv, or you are connecting your laptop to an external monitor to have two monitors.

Well with Windows 7, it is very easy to transfer your output to either duplicate your screen, extend your screen (so that you can have two different desktops), or turn off multi-monitor display.

1. Press and hold the durango pc repair key and press “P” and you will see the below image.

2. While holding the durango pc repair key press “P” each time it will change the options for outputting display.

3. If you want to turn off the multimonitor display just press durango pc repair and “P” until the farthest left option is selected and the picture will return to just your main computer.

Try it out… play with it… this is a very convenient way to hook your PC to your TV or external Monitor for multi-tasking.

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The Computer Solution llc
Computer Repair Durango CO - PC Repair Durango CO - Mac Repair Durango CO - Tech Support - Virus Removal - Ransomware removal - Windows 7 - Windows 8 - Windows 10 - Mac OS X

Copy/Paste Shortcuts

Regardless of your computer experience, there is always a need to copy text from one application and paste into another.  I feel that most of my clients have the experience to highlight the text you want to copy and then they go up to the menu bar and select copy.

But there is an easier way to copy/paste so that you don’t have to take your hands off the keyboard.

1. Highlight the text, web address, picture, or any file that you want to copy and press “Ctrl” and “c” to copy the item.

2. Select the destination where you want to paste the copied item and press “Ctrland vto paste the item.

That is it!  This seems like a trivial item which will only save you a second or two, but it will simplify the way you copy/paste.  Enjoy.

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The Computer Solution llc
Computer Repair Durango CO - PC Repair Durango CO - Mac Repair Durango CO - Tech Support - Virus Removal - Ransomware removal - Windows 7 - Windows 8 - Windows 10 - Mac OS X

Outlook Back Up Tool

If you are a Microsoft Outlook user, like many of my clients, your Outlook mail file (.pst file) get extremely large if you do not clear out your email folders on a regular basis.  Many clients I know like to keep their emails for years so they have records, but Outlook begins to run slow and have many error as these files grow.

If you plan to keep old emails what I would recommend is backing up your emails files every few months and then cleaning the files out within Outlook, so you have a record if needed but Outlook continues to run smoothly (or as smooth as possible).

There is an add-on from Microsoft for Outlook, click here for download information, that can make backing up your mail files a breeze.

After you download and install you simply:

1. Open Outlook

2. Select the “File” menu

3. Click “Backup

4. Select the Folders you want to back up, the location to save them (preferably an external drive), and click “ok“.

5. Once the process has finished verify you have the back up files where you selected to back them up to, then delete the files in Outlook that are not needed.

6.  Right click on “Deleted items” in Outlook and “Empty Deleted Items” to permanently delete these messages and free up space and hopefully eradicate some Outlook errors.

Hopefully that helps you clean up some errors and reduce your overall mailbox (.pst file) size.

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The Computer Solution llc
Computer Repair Durango CO - PC Repair Durango CO - Mac Repair Durango CO - Tech Support - Virus Removal - Ransomware removal - Windows 7 - Windows 8 - Windows 10 - Mac OS X